Administrative Services
Comprehensive catalog of administrative support and official processes
Internal Services
23 ItemsIssuance of Travel Authority for Employees
This is for employees who are going abroad either for official or personal purpose. Travel Authority is required by the …
Processing of Application for Leave
An employee who goes on leave needs to file an application for leave/ secure approval of his/her superiors.
Processing of Application for Special Monetization of Leave Credits
An employee may file an application for special monetization, subject to approval and availability of funds. Reasons for special monetization …
Processing of Application for Regular Monetization of Leave Credits
An employee may monetize his/her leave credits, subject to approval and availability of funds.
Processing of Request for Honorarium
Some employees perform additional tasks, over and above their regular duties; hence, additional compensation is in order.
Processing of Application for eHOPE
Employees are entitled to reimbursement of hospital confinement expenses and medicines after confinement (guidelines based on the BOR approval).
Processing of Request to Attend on Official Time Training Programs/Workshops/ Seminars with Request for Financial Assistance
Employees are encouraged to participate in/attend relevant seminars, training programs, workshops, seminars and conferences. Financial assistance is extended, subject to …
Processing of Application for Limited Practice of Profession
Before employees practice their profession outside office hours, they must seek approval first.
Processing of Request for Exemption from the President’s Memorandum on the Moratorium in Hiring Contractuals
Some units lack personnel complement, hence, turn to contractuals or job orders to effectively function. However, a memo from the …
Issuance of Appointment paper
The VPA is the signatory of appointment papers of System administrative employees.
Issuance of Notice of Salary Adjustment (NOSA) and Notification of Salary Increase (NOSI)
Preparation and release of official documents reflecting approved salary adjustments or increases for UP System Administration personnel, in accordance with …
Evaluation of Request for Official Time to Attend Official Functions
Approval of the request allows employees to attend the activities on official time.
Evaluation of Application for Reduced Tuition/ Fee
Approval of the request allows the employee to avail of reduced tuition/fee.
Processing of Application for Study Leave
An employee has a study leave privilege, subject to approval of superiors.
Approval of Terminal Leave Benefits
This benefit is given to qualified employees who retired, resigned or separated from the service.
Evaluation of Appeal for Benefits
An employee who is not covered by a certain benefit may appeal.
Evaluation of Contract
Before contracts are forwarded to the President and then to the BOR for approval or notation, the OVPA-SSPMO checks the …
Signing of Disbursement Voucher/ Check/ RADA
Payment method
Signing of Investment Papers
University’s investment documents
Preparation of Checks for those without an LBP, DBP or Veterans Bank Account
Mode of payment is check instead of RADA (for those who do not have accounts at LBP, DBP or Veterans …
Issuance of Appointment Paper as Disbursing/Collecting Officer
An employee assigned as Disbursing/Collecting Officer should be given an appointment paper.
Issuance of Authority to Drive for Regular Personnel Not Sitting on a Driver Position
In the absence of a driver position, the need for a driver to drive an official vehicle may be addressed …
Issuance of Fidelity Bond (New and Renewal)
This is a requirement for employees appointed as Special Disbursing Officer